What Is Read Receipt Outlook?

You send an email to someone. But, it is unclear when the receiver will read the email and when they will know what you want to convey. So, how to know if they have opened your email and read the message? Well, go for read receipts. You will always get a notification with read receipts whenever the receiver reads your email. Exciting feature, right? Let’s know how to turn on read receipts for your emails in Outlook.

What is a Read Receipt in Outlook, and How Does It Work?

The read receipt in Outlook is a system-generated receipt the sender receives when the receiver reads their email. That means the read receipt is only generated when the receiver opens the email. It often happens that the sender knows if the receiver has opened their email and has read it to know the contents of the email.

What is the Difference Between Read Receipts and Delivery Receipts?

First, you need to understand what a delivery receipt is. Well, a delivery receipt is an automatically generated receipt that is generated when your email is delivered to the inbox of the receiver.

A delivery receipt does not guarantee that the receiver has read your email. It just tells me that the email has been sent successfully. On the contrary, the read receipt offers clear insight when your receiver has read and opened the email.

How to Request a Read Receipt in Outlook?

Well, it depends from provider to provider. Outlook offers this service; you can always turn on the read receipt for your convenience.

1. On a PC

If you are using a PC, here is the step-by-step instruction to activate read receipts for Outlook-

    1. First, open the “File” tab.
    2. From here, click on options and navigate to “Mail.”
    3. Now, from the expanded menu, navigate to “Tracking”. From here, tick off the checkbox beside “Read receipt confirming the recipient viewed the message.”
    4. Finally, click “OK” to save the changes.

2. On a Mac

Mac devices are different in the case of Outlook read receipt availability. Only a few Mac devices have Outlook read receipt feature, which is mainly restricted in other devices. So, first, check if your Mac device supports Outlook read receipts. You can also get access to read receipts on Mac devices if you are using a Microsoft 365 work or school account or a Microsoft Server account,

In the case of Outlook read receipts, Mac users need to turn it on while composing a new email to activate the receipt.

3. On the Web

    1. First access the Outlook website from the internet browser.
    2. Next, click on the Settings Icon located at the right corner of the top bar.
    3. Now, under this tab, select View all Outlook Settings and expand it
    4. From the side panel. Select Message Handling and expand it
    5. Now, in the new tab, please scroll down the left panel to find Read Receipts to expand it.
    6. Under this section, click on Always Send a Response to turn it on.
    7. Finally, click on Save to save your changes.

How to Request a Read Receipt in Outlook?

1. For a Single Email (For PC, Mac and web)

Many users do not want to turn on the read receipt feature for all their emails in Outlook. But, if you want to know the status of a particular email, you can turn on read receipt for a single email.

Here is how to do this-

  1. First, open the Outlook app on your device and access the web version of Outlook from the browser.
  2. Now, click on the New Email Icon under the File tab to compose an email and turn on the receipt for that particular email.
  3. In this new window, check for the Options tab, located at the fourth position from the left at the upper section of the window. Click on it to expand it.
  4. From here, locate Request a Delivery Receipt and tick the check box.
  5. Now proceed to compose the email and send it as usual. You will receive a read receipt for this particular email in the future.

2. For All Emails, You Sent (For PC, Mac and web)

If you want to turn on the receipt for all your emails, you can do that. It often helps a lot. Here is the step-by-step guide-

  1. Open the Outlook app or access its web version from your browser.
  2. Next, click on the File tab that is located at the top left corner and expand it.
  3. From the pop-up sidebar, locate Options and click on it.
  4. From here, select Mail, located on the left sidebar.
  5. From here, scroll down and locate Tracking. Click on it to expand it.
  6. Under this section, tick off the box beside the Read receipt confirming the recipient viewed the message.
  7. Now, click on “ok” to save your changes.

Read Receipt Outlook – FAQs

1. How do I get a read receipt in Outlook without the recipient knowing?

Ans: There is no way to get read receipts without informing the receiver. Outlook will always ask the receipt to either cancel the thread receipt or send it.

2. How do you know if someone turned read receipts off?

Ans: If no feedback or read receipts appear beside your email, it denotes that the reliever has turned off read receipts.

3. Can the recipient of my email choose not to send a read receipt?

Ans: Yes, the recipient can decline to send a read receipt if they want to. They can even turn it off or deny it if they want.

4. Can I track read receipts for all emails I send in Outlook?

Ans: Each email will come with its distinct read receipts. Hence, it is easy to track the read receipts for each email separately.

Conclusion

Reading receipts is a great way to get notifications whenever the recipient opens your email. But, not all service providers or all devices offer this feature. Besides that, users may even deny or ignore read receipts even if they open your email. Nevertheless, turning on read receipts can significantly help you in many situations.


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